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Welcome to Mamas on Waves! These guidelines outline the agreement between you (the participant) and us (Mamas on Waves).

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1. Booking and Payment Structure

To secure your spot:

• To secure your spot, a 40% non-refundable deposit is required at the time of booking

• The remaining 60% balance is due no later than 10 weeks before the retreat departure date.

• If needed, flexible payment plans can be arranged upon request, provided the full balance is paid by the deadline.

All payments are made in Euro. Delays in payment after recalls may lead to cancellation of your place. 
 

2. Refunds & Cancellation Policy

All cancellations must be communicated in writing.

• More than 12 weeks before the retreat: full refund of any amount paid, excluding deposit

• Between 8 and 12 weeks before the retreat: 50% refund of the remaining balance paid

• Less than 8 weeks before the retreat: no refund

If you are unable to attend, you may transfer your spot to another participant subject to approval by the organizer and get all refund.

These conditions reflect the commitments required by our surf house partners, accommodation providers, and the planning process behind the retreat experience.

3. Flexibility & Itinerary Adjustments

Mamas on Waves may adjust certain aspects of the retreat, including the schedule, location of sessions, or instructors, if needed due to weather, safety, or logistics. We aim to maintain the same level of quality and spirit in all changes.

4. Children & Responsibility

We welcome mothers with children and offer a relaxed and supportive environment. Childcare services may be available during specific activities, but:

• Parents remain responsible for their children at all times.

While we aim to create a safe and supportive environment, parents remain fully responsible for their children throughout the retreat.

5. Your Commitment as a Guest

By joining us, you commit to participating with respect for others, honoring the shared space, and following basic safety guidelines. You are responsible for ensuring you’re physically and mentally prepared for light physical activities such as yoga and ocean-based experiences.

6. Delays and Missed Transport

We are unable to offer refunds for travel disruptions caused by airlines or third-party providers. For this reason, we strongly recommend comprehensive travel insurance. We strongly recommend purchasing travel insurance that covers such situations.

7. Health & Safety

Please consult a healthcare provider before the retreat if you have any health concerns. Participation in any physical or group activity is at your own discretion and risk. We provide a supportive, inclusive environment — but you are responsible for listening to your body and knowing your limits.

8. Changes in Accommodation

If, after booking, you choose to downgrade your room or package, no refund will be given. Upgrades may be requested and paid for based on availability.

9. Force Majeure & Emergencies

If the retreat must be cancelled due to events beyond our control (natural disasters, public health crises, etc.), we will offer a voucher for a future retreat. Refunds will not be issued in these cases.

10. Insurance Recommendation

We understand that traveling as a mother can come with unexpected changes. For this reason, we strongly recommend purchasing travel insurance that covers cancellations and travel disruptions

11. Lost or Damaged Property

Please keep track of your belongings. Mamas on Waves is not responsible for any loss, theft, or damage to personal items during the retreat.

 

12. Travel Responsibility

It is the responsibility of each participant to arrange and carry valid travel documents and to arrive on time for the retreat. We are not liable for any missed flights or transport issues.

 

13. Booking Changes

If you wish to make changes to your booking (e.g., change room category or dates), a rebooking fee of 10% of the selected room price will apply. Changes are subject to availability and approval.

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14. Intellectual Property

All content and materials from Mamas on Waves are our intellectual property and protected by law. Reproduction or use without written permission is not allowed.